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Terms & Conditions of Phoenix Coast Hainan(Sanya) International Marathon 2018

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Terms & Conditions of Phoenix Coast HainanSanya International Marathon 2018

 

1. ORGANIZING COMMITTEE

Host: Chinese Athletic Association

Department of Culture,Radio,Television,Publication and Sports of Hainan Province

Sanya Municipal People's Government

Organizer: Hainan Provincial Administration of Sporting Events

Co-organizer:                        

Bureau of Culture,Radio,Television,Publication and Sports of Sanya

Sanya Municipal Public Security Bureau

People's Government of Tianya Districit

People's Government of Jiyang Districit

Hainan Athletic Association

2. RACE DATE AND PLACE

1) Race date: Sunday Morning, March 11th, 2018

2) Place: Sanya

 

3. EVENTS:

Marathon (42.195KM,Male and Female Division)

Half Marathon

(21.0975KM,Male and Female Division,Lovers’ Marathon)

Mini Marathon(5KM, Male and Female Division)

 

4. START TIME: 7:30 a.m. March 11th, 2018

5. RACE COURSE:

1)Marathon

 

Beauty Crown Hotel(start point)—Fenghuang Road—West Haiyu Route—Sanhuan Road(Turn around)—West Haiyu Route—Tianyahaijiao Scenic Spot(Turn around)-- West Haiyu Route—Yuhai Road—Sanya Bay Road—Haihong Road—Xincheng Road-- Yuhai International Resort Hotel(Turn around)-- Xincheng Road—Haihong Road--Sanya Bay Road—Haiyue Square(Finish)

 

2) Half Marathon

Beauty Crown Hotel(starting point)—Fenghuang Road—West Haiyu Route—Sanhuan Road(Turn around)—West Haiyu Route—Tianyahaijiao Scenic Spot(Finish)

 

3) Mini Marathon

Beauty Crown Hotel(starting point)—Fenghuang Road—Jinji Ling Street(Finish)

6.RULES OF COMPETITION:

1)The competition will follow the latest track-and-field competition rules approved by the CAA and the competition rules, guidelines of technique meeting of Hainan (Sanya) International Marathon 2018.

2) Roll-call: All participants need to wear the bib number in front of the chest and arrive at the Starting Area 60 mins before the race start for roll-call. Special invited athletes shall present their original passport for roll-call.

3) Start order: In the sequence of special invited athletes, amateur marathon athletes, half marathon atheltes, mini marathon athletes (divided in separate zones), with 15 meters in-between. Non racing wheelchair athletes need to start in your own zone for roll-call.

4) Terms of Timing

Only Marathon and half marathon participants will use timing chips, which starts working when participants cross the start line. 

All runners shall start the race at the same time in different starting areas by hearing the gunshot, Marathon results will be counted by after hearing the gunshot, the rest results will be counted by net timing results.

Runners of Marathon and Half Marathon shall pass all timing carpets respectively placed at the starting point, key points along the route (every 5 km), turning around and the finishing points. The final result shall be null if any of the timing points is missed even if the race is finished within the cut-off time. If the time difference between two chips is less than 0.1 second, results of the two chips’ users will be judged to be invalid. The OC will generate either gunshot result or net timing result at the same time after the competition concludes. The OC will provide one time used chips and no deposit for the chips.

5)Cut-off Time and Points(subject to the gunshot)

For the safety of all participants, traffic control will be operated in different time periods at specific road section. Cut-off time is set at some road sections. After the cutoff time, timing carpet will stop working and public traffic in this section will be back to normal. Those who are unable to complete the respective distance by the cutoff time shall stop racing and leave the course, in case of any dangers. Those who drop out of the race can take event vehicle or take public transportation to the finish line. Chart of Cut-off time can be seen as below:

Cut-off time as below

item

Cut-off point

Cut-off time

Exact time

Mini Marathon\Half   Marathon\Marathon

4KM

50mins

08:20

5KM

1hr

08:30

10KM

1hr35mins

09:05

15KM

2hrs20mins

09:50

20KM

3hrs

10:30

21.0975KM

3hrs15mins

10:45

25KM

3hrs40mins

11:10

30KM

4hrs25mins

11:55

35KM

5hrs10mins

12:40

35KM40KM12:40


35KM5hrs55mins12:40


35KM13:2512:40


42.195KM

6hrs15mins

13:45

   6) Baggage Deposit and Collection: Participants shall deposit personal belongings. After finishing the race, participants shall go to respective area for collection. Please do not put valuables in your deposit bag (such as mobile phone, identification document, cash, keys, credit card, iPad, etc.). In case of damage or loss, participants shall bear all the consequences arising. Baggage deposit and collection service at the starting point will be available till 15 minutes prior to the gunshot. Please notice that the closing time for baggage collection will be 1200 (half marathon) and 15:00(marathon) on race day at designated areas. Those who failed to collect could obtain from the on-site(Sanya) OC office the day after the race day.Please plan your time accordingly. Those who are unable to collect the baggage by above-mentioned time can go to the organizing committee and claim storage bag within one week after the race day. After 3 days, all unclaimed baggage will be disposed by organizing committee.

No baggage deposit and collection service for Mini Marathon entrants.

 

7) Water, Energy Drink, Water Spray, Toilet, Refreshments stations:

Energy drink and water stations are settled start from 5KM point, each 5KM along the race course.

Cooling stations are settled start from 15Km point, each 5KM along the race course.

Water spray stations are settled at 17.5KM, 22.5KM, 27.5KM, 32.5KM, 37.5KM. 

Refreshment stations are settled at 15KM point, 22.5KM point, 27.5KM,32.5KM,35KM,37.5KM,40KM. 

Temporary toilets are settled start from 5KM, each 2.5KM along the race course.

 

8) Medical Aid

1)Medical aid stations will be set each 2.5KM start from 5KM point, apparent signs will be seen 50M ahead of each medical aid station. Certain Ambulances will stand by along the course .

2)Medical aid volunteers will serve at every 100M to assist medical service to keep the pace of play, runners can ask volunteers for help.

AED medical professionals will be stand by throughout the entire course. If a player loses consciousness, he will automatically entrust the first aid volunteers of the organizing committee to take all the means for first aid, including, but not limited to, CPR cardiopulmonary resuscitation, AED defibrillation in vitro, and rapid transportation of vehicles or aircraft.

9)Doping control will be conducted according to the CAA regulations and terms and conditions of Hainan Sanya International Marathon 2018.

 

10)It is strictly forbidden to transfer (sell) or accept the quota of the transfer (buy). Once found out, the violators are suspended for a lifetime ban and will be responsible for the related responsibility.

 

11)Please refer to the Event Program for any futher competition information.

7.METHODS OF COMPETITION:

1)age

All Marathon entrants should be at least 20 years old by race day (born before 31st ,Dec,1998).

All half Marathon entrants should be at least 16 years old by race day(born before 31st,Dec,2002).

No age limitation for the Mini Marathon entrants, but those who was born after 1st January,2005 should be accompanied by their parents(leastly one parent AS ACCOMPANY ENTRANT) and original household register to participate in the competition. Parents must bring their own valid ID documents(passport or Valid Military Identification)Those participants who is under 18 will be regarded as entrants only if their guardians or legal agents signed for the participants declaration.

2)Physical requirments

Marathon is an athletic sport of high load and great intensity over long distances. It is also a high risk athletic sport which has high physical demands on participants. Those who wish to participate in Marathon race shall be in healthy condition, have experience in running. Runners only allowed to pick one event of Marathon, Half Marathon, Mini Marathon to compete by their own health conditions. Anyone who has any of the following diseases are not recommended to participate:

a.     Congenital heart disease and rheumatic heart disease.

b. Hypertension and cerebrovascular disease.

c. Myocarditis and other heart diseases.

d. Coronary artery disease and server irregular heartbeat.

e. Diabetes.

f. Having cold symptoms two weeks prior to the race.

g. Other diseases that is not suitable for sports.

h. Pregnant.

All participants shall be liable for personal injury and property loss caused by personal health condition or other personal reasons during the event. Before the entry, participants are required to have physical check-up in qualified medical institutionscounty level or above, and make a self-evaluation to confirm if the physical condition is suitable for the event of their choice.It is common that the first phase of “discomfort” will mostly influence the runners after the first 10 to 20 minutes, which is a normal phenomenon of physiological reaction. Slowing down the pace, adjusting the breath or walking for 2 to 3 minutes will help to overcome the “discomfort”. After this period, running will become more comfortable. Generally, after running around 30 to 35 minutes, participants without regular marathon training will fall into a phase called “Exercise-induced physiological limits”, which may include muscle ache, joint ache, and heavy fatigue. It is strongly recommended that participants under these conditions quit the race to avoid further risk or find someone for help. In addition, all participants should purchase relevant physical or injury insurance for any risk.

3)Registration

a.way of registration

All the individual registration must be through the application system of the official web.

During the Registration Period, all applicants have to read and fully agree with the ‘runner declaration’ ,’entrants guide’, ‘risk warning’ ,fill out all the information and submit, The registration will be completed by successfully paid for entry fee online. Once the payment conducted, the entry fee will not be refunded. Applicants will be responsible for the processing fee and any other fees during the payment processing. Entrants should log on the official webwww.hnsymls.com to find out race no. and download the entry confirmation letter ,race packs collection process after the deadline of the entry.

 

b.Field Composition

Fields 20000, Marathon 5000 quotaHalf Marathonincluding lovers marathon, 5000 quotaMini Marathon 10000 quota. The options of events: Marathon, Half Marathon, Mini Marathon.

 

C.Registration Period including 3 steps.

4 event options including:

Marathon, Half Marathon,Lovers Marathon,Mini Marathon

Step 1 registration

Start at 15:45,January 18.

close at 17:00,February 28.

Step 2 Payment

Payment will be effected after the first start of the entry, qualifiers will be those who successfully made the payments at the earliest moment.

Step 3 Refund

d. OC will determine the qualifications through the certain conditions of the registration, There is no excuse for any changes for event options and information after qualified No refund for any personal cancellations.

E. All applicants from mainland China must provide the 2nd edition identification card, all the Military applicants could provide Military identifications.

4)Entry Fee

a. Overseas entrants: 50USD/person for Marathon and half marathon, 30USD/person for Mini Marathon.

b. Chinese entrants (including Hongkong, Macau and Chinese Taipei):  Registration Fee: 100CNY/person for Marathon and half marathon, 50CNY/person for Mini Marathon.

c. OC has the right to determine the qualifications through the certain registration conditions, no refund for successful entrants.

 

5)Race packs collection

Runners shall pick up their race packsat the designated place from March 8(9:00-18:00), March 9(9:00-18:00), March 10(9:00-23:00) after submit valid original identifications(ID card, Military id, passport). For details, please refer to the additional announcement from the official website.

Runners shall guarantee validation of personal identification. OC has the refusal right to those who breach the policy of race packs collection and no refund will be claimed for these wrong behaviors.

The entrant himself/herself is the only person who can collect his/her

own race pack. For those entrants who failed to collect race packs through the race day, please send following information to the OC throughout the race day, OC will send these race packs by courier in 5 working days( the delivery fee will be bear by the entrants):

bibs no., E-format copy of ID card, personal signed entry confirmation letter, mailing address

 

8.AWARDS

A.Marathon

a.Each of the top 10 male and female runners in Marathon will receive prize money (in CNY, see the table below). Each of the top 3 male and female runners in Marathon will receive a trophy,a medal, a set of sportswear.

 

Male

Female

CNY

Orders

Money

Performance CUT

Orders

Money

Performance CUT

1

20000

Under 2:09:30(exclusive)

1

20000

Under 2:26:00(exclusive)Under

1

18000

Over 2:09:30(inclusive)

1

18000

Over 2:26:00(inclusive)

2

15000

2

15000

3

10000

3

10000

4

6000

4

6000

5

5000

5

5000

6

4000

6

4000

7

3000

7

3000

8

2500

8

2500

9

2000

9

2000

10

1500

10

1500

a. No prize money payment will be made on-site. The awardee list will be

announced at the official website. If there is no objection, the prize will be transferred to the provided bank account, also it is available for the local awardees to apply for the prize money at the office of OC by providing original ID card and banking information within 30 days after the announcement of the final result. Athletes will be disqualified if their doping test failed, however, the ranking for all will not be changed. Those who are reported to be in violation of the rules and regulations of the competition and confirmed by the OC will be removed from the ranking.

b.    All the runners finished in stipulated time will be given memorial medal, All finishers can check results and download finisher certificate on official website after the race.

 

B. Breaking records awards

a.World record: USD20,000(Winner only)

  

b.Event record:CNY20,000(WINNER ONLY)

male:less than 2 hours 11 minutes 53 seconds(exclusive)

female:less than 2 hours 31 minutes 27 seconds(exclusive)

c. No prize money payment will be made on-site. The awardee list will be

announced at the official website. If there is no objection, the prize will be transferred to the provided bank account, also it is available for the local awardees to apply the prize money at the office of OC by providing original ID card and banking information within 30 days after the announcement of the final result. Athletes will be disqualified if they doping test failed, however, the ranking for all will not be changed. Those who are reported to be in violation of the rules and regulations of the competition and confirmed by the OC will be removed from the ranking.

d. If any runners from mainland China claim all above-mentioned awards will be paid by CNY accordance with the exchange rate of the race day.

e. According to the Chinese tax regulation, 20% personal income tax will be levied on the winnings, and will be withheld by the Organizing Committee.

 

C. Special Awards to Chinese athletestop 24 Male Chinese and top 24 Female Chinese will be given the prize money(CNY) as below

Male

Female

Orders

Prize Money

Orders

Prize Money

1

18000

1   

18000

2

15000

2

15000

3

10000

3

10000

4

6000

4

6000

5

5000

5

5000

6

4000

6

4000

7

3000

7

3000

8

2500

8

2500

9

2000

9

2000

10

1500

10

1500

11

1300

11

1300

12

1200

12

1200

13

1100

13

1100

14

1000

14

1000

15

1000

15

1000

16

900

16

900

17

800

17

800

18

700

18

700

19

600

19

600

20

500

20

500

21

500

21

500

22

500

22

500

23

500

23

500

24

500

24

500

a.No prize money payment will be made on-site. The awardee list will be announced at the official website. If there is no objection, the prize will be transferred to the provided bank account, also it is available for the local awardees to apply the prize money at the office of OC by providing original ID card and banking information within 30 days after the announcement of the final result. Athletes will be disqualified if they doping test failed, however, the ranking for all will not be changed. Those who are reported to be in violation of the rules and regulations of the competition and confirmed by the OC will be removed from the ranking.

b.all the runners from mainland China can compete for both Marathon awards and Chinese special awards.

c.According to the Chinese tax regulation, 20% personal income tax will be levied on the winnings, and will be withheld by the Organizing Committee.

 

 D.Half Marathon

a. Each of the top 24 male and female runners in Marathon will receive prize money (in CNY, see the table below). Each of the top 3 male and female runners in Marathon will receive a trophya medal and a set of sportswear.

 

Male

Female

Rankings

Purse

Rankings

Purse

1

8000

1

8000

2

6000

2

6000

3

5000

3

4000

4

3500

4

3500

5

3000

5

3000

6

2500

6

2500

7

2000

7

2000

8

1500

8

1500

9

1000

9

1000

10

800

10

800

11

500

11

500

12

500

12

500

13

500

13

500

14

500

14

500

15

500

15

500

16

500

16

500

17

500

17

500

18

500

18

500

19

500

19

500

20

300

20

300

21

300

21

300

22

300

22

300

23

300

23

300

24

300

24

300

b. No prize money payment will be made on-site. The awardee list will be

announced at the official website. If there is no objection, the prize will be transferred to the provided bank account, also it is available for the local awardees to apply the prize money at the office of OC by providing original ID card and banking information within 30 days after the announcement of the final result. Athletes will be disqualified if they doping test failed, however, the ranking for all will not be changed. Those who are reported to be in violation of the rules and regulations of the competition and confirmed by the OC will be removed from the ranking.

c.All the runners who finish the race in stipulated time will obtain a medal, all the runners need to find out the final result from the official web and print out the certificate.

d.According to the Chinese tax regulation, 20% personal income tax will be levied on the winnings, and will be withheld by the Organizing Committee.

 

E.Lovers Marathon

top 24 couples in lovers Marathon will receive prize money (in CNY, see the table below). top 3 couples will receive a trophytwo medals and two sets of sportswear.

 

Lovers Marathon

Rankings

Purse

1

8000

2

6000

3

5000

4

3500

5

3000

6

2500

7

2000

8

1500

9

1000

10

800

11

500

12

500

13

500

14

500

15

500

16

500

17

500

18

500

19

500

20

300

21

300

22

300

23

300

24

300

a.No prize money payment will be made on-site. The awardee list will be announced at the official website. If there is no objection, the prize will be transferred to the provided bank account,

b.all the couples of Lovers Marathon will be regarded as finishers only if the couples hand by hand come across the finish point and also the difference between two result of the couple is less than 1 second.

c.Those who involved in lovers Marathon also could compete for individual prize money, sportswear and trophy, but there is no repeat for medals.

d.According to the Chinese tax regulation, 20% personal income tax will be levied on the winnings, and will be withheld by the Organizing Committee.

F.All the Mini Marathon entrants will receive a certificate, no timing chips service for the entire Mini Marathon.

H.All runners will receive T-shirt, Number bib, back pack and participant guide, the runners of lovers marathon(belongs to half marathon) will receive special lovers marathon bib no.

 

9.PUNISHMENT:

There will be video surveillance for the starting points, the entire race route and the finishing points. A runner who commits any of the following violations shall be disqualified for Hainan Sanya International Marathon and 2 years ban for any events organized by Hainan Sporting Events co., .the OC might report to the CAA for additional penalty or life ban depending on the seriousness of the violation: 
    a. signs up with a false age or identity;

b. carries two or more timing chips in the race or a male runner carries another runner’s chip(combines a male runner carries a timing chip for a female runner);

c. finishes the race with several runners in a relay;

d. starts the race not in the designated area or not following the starting order;

e. starts the race in violation of rules;

f. occupies the race track after the cut-off time despite being dissuaded or returns to the race track after quitting;

g. finishes the race without following the specified route or by taking a shortcut or any means of transportation in the midway;

h. collects items or souvenirs for the finishing of the race by repeatedly passing the finish line, or passing the finish line without finishing the race, or using a number bib in another event, or not wearing the number bib or the chip for the event this year;

i. alters or covers the number bid without permission;

j. refuses to follow the directions of the staff or interferes with the race or fights or gathers a crowd to make disturbances;

k. has uncivilized behaviors like littering or urinating or defecating;

l. violates other race rules or regulations.

10.OTHERS:

1)insurance

The OC will purchase personal accident insurance for all runners and staff. Please carefully read the insurance terms on the official website before the events start. The insurance policy will be determined by the registration information, those who conducted the wrong registration will lead to fail purchasing insurance and must be responsible for the consequences it might generated. Please log on the website to read the insurance guidelines or check out at the designated registration units.

2)Fees:Each runners will pay for personal expenses including transfers,meals,accommodation and any medical expenses occurred throughout the race.

3) Technique representatives and officials will be pointed by CCA, competition director, chief referee and some referees will be pointed by Hainan Athletic Association, the rest referees will be pointed by Department of Culture,Radio,Television,Publication and Sports of Hainan Province.

4)For further information please refer to the terms and conditions, additional announcements, participants guidelines at the official website.

 

11.Organizing Committee

Address: Hainan Sporting Events Co.,Ltd, 3rd floor,Building A2, No.32 Binhai Avenue,Longhua District,Hai Kou

Postcode: 570100

Contact No.: 18889533221

(opening hours: 9:00-11:30,14:00-17:00 on weekday

Office will be closed on weekends and public holidays)

Official web: www.hnsymls.com

Email: hnsporting@163.com

 

 

 

 

 

 

 

12.Note:

The Organizing Committee of Hainan(Sanya) International Marathon reserves the rights to interpret the aforementioned matters.

 

Organizing Committee

Hainan(Sanya)International Marathon

January, 2018


2018年1月18日 23:28
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